General Info on groups and timelines

Overview of Ballot Timelines and Order
 

Date	Day	Event
03-Feb-2025	Monday	Initial email sent outlining process
07-Feb-2025	Friday	Ballot 2025 Webpage launch within Accommodation | Lucy Cavendish (cam.ac.uk)
10-Feb-2025	Monday	Online Q&A session @10:00  Online Q&A session @16:00
11-Feb-2025	Tuesday	Email advising students of their group and therefore their position within the ballot
WC 17-Feb-2025	Friday	Ballot 2025 Booking webpage – open for browsing  (UPDATED!)
17-Feb-2025	Monday	Purple Group – All allocations
23-Feb-2025	Sunday	Blue Group – Group allocations – Staff Help Desk in Reception Rooms
02-Mar-2025	Sunday	Blue Group – Individual allocations – Staff Help Desk in Reception Rooms
09-Mar-2025	Sunday	Green Group – All allocations – Staff Help Desk in Reception Rooms
17-Mar-2025	Monday	Yellow Group – All allocations

The Ballot 2025 Group Structure 

The criteria described below are based on your anticipated student status in the next academic year (2025/26). 

The tier structure will determine a student’s position in the Room Ballot. Students in the Purple Group will have the highest priority and thus will be allocated a room earlier in the Ballot. Please refer to the chart below (Of note: Medics and Vets are listed separately due to the unique structure of their courses).  

 

Group	Criteria	Ballot 2025 – Go Live Date
Purple Group	Students with complex health conditions with a direct impact on their room choice, e.g. visual impairment, physical impairment, medical requirement for a small kitchen or ground floor room	Individual allocations (via e-mail)  Monday 17-Feb-2025
Blue Group	Finalists including  3rd year student on a three-year course  3rd Year Standard Medics and Vets (pre-clinical)  2nd Year Affiliate Medics and Vets  Students going into 4th Year of a four-year course e.g. Engineering Students requiring en-suite accommodation	Group allocations (in-person)  Sunday 23-Feb-2025 between 11:00 - 15:00    Individual allocations (via Booking webpage)  Sunday 02-Mar-2025 between 11:00 - 15:00
Green Group	All other continuing undergraduates	Individual allocations (via Booking webpage)  Sunday 09-Mar-2025 between 11:00 - 15:00
Yellow Group	PG Students  Clinical Medics and Vets UG students currently on a 3rd Year continuing on to an optional 4th year e.g. Maths	Individual allocations (via Booking webpage)  Sunday 17-Mar-2025 between 11:00 - 15:00

Female only Accommodation 

Please note that during the Ballot 2025 College will offer housing designated for female students only. If a male student selects a female-only room, their application will be removed from the ballot. They will only be offered rooms that remain available after the ballot process concludes. 

IMPORTANT – Please note – you must be up to date with your rent payments to secure accommodation for 2025/26. If you have any questions about financial support, please visit the link below or reach out to the Student Finance Team at: studentfinance@lucy.cam.ac.uk or visit Search | Lucy Cavendish. 

Room Ballot Webpage 

The Room Ballot Webpage will provide a live view of available rooms. If a room has already been selected by another student, its status will be displayed as "Reserved". 

After reserving a room, you will be able to change your selection until the ballot closes, (unless you are a part of a group). Please note that you are only able to reserve one room at the time, so ensure your new selection is available prior to cancelling your current reservation. 

The IT team will lead a demo of the ballot site as part of the Q&A sessions on Monday 10-Feb-2025. 

The room ballot will close on Monday 24-Mar-2025 when your selection will be forwarded to the Accommodation Team for processing. Once you receive your Occupancy License, you will have 7 calendar days to review and accept your license.  

We will aim to process all ballot room selections by Friday 25-Apr-2025. If you do not receive your occupancy license by this date, please contact us at ballot2025@lucy.cam.ac.uk.